The EU SME Centre is a European Union initiative that provides a comprehensive range of hands-on support services to European small and medium-sized enterprises (SMEs), getting them ready to do business in China. Specifically, the Centre assists SMEs to establish, develop and maintain commercial activities in the Chinese market – through export and investment – particularly at the crucial early stages of their market penetration strategy.

For more information about the EU SME Centre, visit the official website: www.eusmecentre.org.cn

Job Description

The EU SME Centre is now looking for an Administration and Finance Officer.

Location: Beijing, China
Employment type: Full-time
Starting date: ASAP

Main Tasks

Finance/accounting
In close cooperation with the Team Leader, and upon clearance, carry out tasks and activities related to the management of the project finances, including but not limited to: implementation of the compliance rules under the project contract, Bookkeeping, Registration of expenses and processing request for payments, reconciliation of accounts with consortium partners, monitoring of project expenditures, contribute to preparation for project financial reports and carry out other tasks as required, in order to ensure timely action and prevent delays in payments and report submission.

Procurement
Support in processes of procurement of goods and services necessary for the project activity, according to the project workplan. This includes support with the preparation of the procurement documents, and actions related to the assessment of offers and preparation of the documents for the contracting of the selected offeror. Support the Team Leader in the contract management and perform receipt of goods and services.

Administration and Logistics

• Assist with logistical and administrative actions in the communication and collaboration with consortium partners and external parties;
• Documentation and contracts archive – service contracts, terms of reference on activities, contracts external experts;
• Support in office operations management;
• Assist the team leader in other administrative tasks.

Liaison project implementation

• Contributions to maximise synergies and cooperation between the finance and admin departments of the consortium partners on financial and reporting related work;
• Act as liaison person with Chinese stakeholders and partners, maintain and develop the network of EU SME Centre partners in China;
• Assist the Team Leader in the preparation of project work plans and project reports by providing substantial inputs to monitoring and evaluation of project implementation, as well as in drafting concept notes, ToRs and project communications notes.

Qualifications

• University level education in Business Administration, Accounting or equivalent.
• Native level Chinese and fluent English.
• Excellent computer literacy.

Professional experience

Experience minimum in accounting and finance. Previous professional experience in EU project/ Government administration accounting management (and/or similar projects) a plus.
Availability: immediate

How to apply

Interested candidates please send your motivation letter, CV and salary expectations to Liam Jia at liam.jia@eusmecentre.org.cn before 31 July 2025.

The selection procedure consists of an interview. Only the shortlisted candidates will be contacted.

NB: if found suitable, internal candidates have priority over external candidates.